A nonprofit organization in New York City is actively seeking an analytical and organized professional to join their staff as an Accounts Payable Coordinator.
Responsibilities:
- Assists with the entering vendor invoices and grants obligations through the accounting system (Great Plains)
- Monitors the A/P inbox and automated workflow for new requests and status
- Reviews disbursement requests and bills for proper approvals, supporting documentation, payment information and general ledger codes
- Tracks outstanding liabilities and maintains the A/P aging schedule
- Organizes and stores documentation both physically and digitally
- Verifies and updates vendor information in the accounting system as needed
- Assists with the preparation of monthly account analyses and journal entries
- Processes and disseminates annual 1099 forms
- Prepares schedules required for the annual external or third-party audits
- Provides general accounting and administrative support as requested
Qualifications:
- Associate degree in Accounting and 4+ years accounts payable experience; Bachelor's degree preferred
- Demonstrable hands-on use of accounting systems/software – Microsoft Great Plains a big plus
- Ability to research data, run reports, and perform basic account analysis
- Comfortable with vendor outreach and communication
- Demonstrated, intermediate ability to utilize Excel and Adobe Acrobat software
- Strong organizational skills, attention to detail, and customer-service orientation
- Ability to multi-task and assist other members of the team when needed
