A nonprofit organization in New York City is actively seeking an analytical and organized professional to join their staff as an Accounts Payable Coordinator.
Responsibilities:
Assists with the entering vendor invoices and grants obligations through the accounting system (Great Plains)
• Monitors the A/P inbox and automated workflow for new requests and status
• Reviews disbursement requests and bills for proper approvals, supporting documentation, payment information,
and general ledger codes
• Tracks outstanding liabilities and maintains the A/P aging schedule
• Organizes and stores documentation both physically and digitally
• Verifies and updates vendor information in the accounting system as needed
• Assists with the preparation of monthly account analyses and journal entries
• Processes and disseminates annual 1099 forms
• Prepares schedules required for the annual external or third-party audits
• Provides general accounting and administrative support as requested
Qualifications:
Associate degree in Accounting and 4+ years accounts payable experience; Bachelor's degree preferred
• Demonstrable hands-on use of accounting systems/software – Microsoft Great Plains a big plus
• Ability to research data, run reports, and perform basic account analysis
• Comfortable with vendor outreach and communication
• Demonstrated, intermediate ability to utilize Excel and Adobe Acrobat software
• Strong organizational skills, attention to detail, and customer-service orientation
• Ability to multi-task and assist other members of the team when needed
- knowledge of Intacct, Blackbaud, or Financial Edge
- intermediate level Excel skills (templates, pivot tables)
