A dynamic company located in Waltham, MA is currently seeking an Accounts Payable Specialist. This position requires a detail-oriented professional with excellent communication skills who can effectively manage accounts payable functions.
About the Opportunity:
- Hybrid in Waltham, MA
- Shift: Day
- Schedule: Full-time
- Hours: Standard business hours
- Setting: Office environment
- Contract-to-Hire
- Compensation: $28-$35 (based on experience)
Responsibilities:
The Accounts Payable Specialist will be responsible for:
- Managing full-cycle accounts payable activities including entering, processing, and paying invoices
- Reviewing invoices for accuracy and processing them in Coupa for approvals
- Creating payment batches for Finance approval
- Monitoring interfaces between Coupa and Great Plains for tracking and payment
- Ensuring invoices are accurately coded
- Researching and resolving invoice and purchase order discrepancies
- Responding to internal and vendor inquiries to resolve discrepancies
- Reconciling vendor statements and correcting discrepancies
- Preparing annual 1099 reports
- Reviewing supplier setup including banking information verification
- Assisting with month-end close related to vendor accruals and other schedules
- Collaborating with auditors to provide audit documentation
- Ensuring compliance with US GAAP, SOX, and company policies
- Handling other ad-hoc projects as needed
Qualifications:
- 3+ years of relevant experience in accounts payable
- Bachelor’s degree in Accounting or related field preferred; High School Diploma required
- Experience with Coupa is strongly preferred
- Familiarity with ERP systems like Great Plains or NetSuite
- Experience in the pharmaceutical or biopharmaceutical industry is a plus
- Proficiency in Microsoft Office, including Excel, Outlook, and Word
- Strong written and verbal communication skills
- Ability to work independently and collaborate across departments
Desired Skills:
- At least 2 years of experience in accounts payable
- Bachelor’s degree in a relevant field preferred
- Experience with ERP systems
- Proficient in Excel
- Strong interpersonal skills
