A New York City health services network is currently seeking a new Administrative Assistant to join their growing OB Department.
Responsibilities:
The Administrative Assistant will:
- Performs varied and complex typing tasks, including maintaining required data bases and spreadsheets and producing reports as required; regularly proofs final copies to assure they are letter perfect and in an attractive and easy to read format.
- Composes routine correspondence for division.
- Schedules meetings and appointments as appropriate.
- Prepares and keeps track of Matching Grant payments for 24 hour Attending On-Call coverage of L&D.
- Takes and transcribes minutes at departmental and other meetings as required, including confidential Quality Assurance Committee meeting minutes.
- Opens and routes incoming mail. Distributes correspondence and other materials to department staff.
- Answers telephones, routes callers, takes messages and provides routine information to callers; communicates effectively with personnel and other departments as necessary.
- Maintains employee attendance records (including vacation time, sick days); processes KRONOS for 1199 department employees, as appropriate.
- Maintains adequate inventory of supplies in office, reordering as necessary and distributing supplies to appropriate areas of department.
- Prepares all purchase orders and check requests to purchase merchandise and office supplies as needed; receives merchandise and checks items against original requisition for accuracy; prepares check requests to pay vendors and keeps department records as appropriate.
- Sets up and maintains departmental filing system.
- Performs required clerical duties (e.g., photocopying).
- Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.
- Perform other related duties, as directed
Qualifications:
- 2+ years of experience in an Administrative and/or Secretarial role
- High School Diploma / GED
- Computer savvy (55 wpm)
- Microsoft Office Suite proficient
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
Desired Skills:
- Associate's and/or Bachelor's Degree
- Bilingual Cantonese, Mandarin, Russian, Spanish
