A legal services organization in New York City is looking to add a new Executive Assistant to their growing staff.
About the Opportunity:
- Start Date: ASAP
- Location: New York City (Hybrid)
- Assignment Length: Temp ongoing
Responsibilities:
The Executive Assistant will:
- Scheduling, calendar management, and gatekeeping
- Preparing daily/weekly agendas
- Planning and execution of meetings, events, and activities
- Preparing/ensuring the preparation of meeting agendas, materials, and talking points
- Managing meeting follow ups and tracking accountabilities
- Booking travel (primarily domestic)
- Processing expenses
- Correspondence and light research
- Document management and filing
- Providing back-up EA support to other executives and departments when needed
- Special projects and other duties as assigned
Qualifications:
- Bachelor’s degree from competitive US college or equivalent
- Minimum five years’ experience supporting a C-level executive
- Commitment to the organization’s mission
- Superior writing and interpersonal communication skills
- Demonstrated capacity to exercise judgment, strict confidentiality, and discretion
- Ability to match the fast-paced working style, make decisions and changes quickly
- Maintain a positive, open disposition, even in the face of stressful circumstances
- Ability to multitask, remain extremely organized, and manage the multiple moving parts that constitute the job
