A New Jersey-based biotech company is actively seeking a new Field Sales Operations Administrator to join their growing US Field Sales leadership team. In this role, the Field Sales Operations Administrator will be responsible for overseeing the day-to-day operations of the department team.
About the Opportunity:
- Start Date: ASAP
- Assignment Length: 4-month contract
- Schedule: Monday to Friday
- Hours: 9am to 5pm
- Setting: Hybrid (3 days in office; 2 days remote)
Responsibilities:
- Manage dept calendars and coordinate team availability for meeting invites.
- Oversee onsite and off-site department meetings.
- Organize and maintain records; process documents for approval
- Obtain approval, submit for payment, monitor overdue invoices, and track status of approval and payments
- Interface with finance and contact vendors regularly to resolve discrepancies or problems
- Coordinate with legal, finance, and sales team to establish Master Service Agreements (MSAs) and Statements of Work (SOWs) with third party vendors and consultants
- Manage expense report process for department including submissions for NBDs and approvals for Regional Business Directors (RBDs) on a timely basis
- Perform other duties, as needed
Qualifications:
- Bachelor’s Degree
- Administrative support experience working in a fast-paced business environment
- Proficiency in MS office (Word, Excel, PowerPoint, Outlook, OneNote), Teams, Cisco WebEx, etc.)
- Ability to quickly master additional platforms (i.e., Veeva, SRM, Salesforce)
- Excellent written and oral communication skills
- Strong organizational and task management skills
- Ability to prioritize critical tasks and work on simultaneous tasks when required
Desired Skills:
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Previous experience supporting Pharmaceutical or Biotech Marketing
