A nonprofit services organization in New York City is currently seeking an experienced Administrative professional to join their Administration team as their new Office Coordinator. In this role, the Office Coordinator will be responsible for providing high-quality support to a large staff with administrative, personnel, facilities, and IT requests / services.
About the Opportunity:
- Start Date: ASAP
- Assignment Length: 3 to 6 months
- Schedule: Monday to Friday
- Hours: 9am to 5pm (35-hour work week max)
Responsibilities:
- Provide day-to-day support for all office operations
- Monitor all practice specific non-personnel expenses
- Support all aspects of recruitment
- Coordinate all personnel related changes/requests with Human Resources
- Track and coordinate all IT-related requests with the IT team
- Assist the team with office space utilization
- Handle purchasing requests
- Oversee web portal management
- Manage submissions inbox (expense reimbursements, check requests, invoices, etc.)
- Track all submissions and submit to Finance for payment
- Act as one of the main liaisons with vendors
- Perform other duties, as assigned
Qualifications:
- 2+ years of related work experience
- High School Diploma / GED
- Computer and Tech savvy
- Working knowledge of Microsoft Office Suite (Excel, SharePoint, etc.)
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
Desired Skills:
- Associate’s and/or Bachelor’s Degree
- Experience with Legal terminology
