A leading Fortune 50 financial services company in Vienna, VA is currently seeking a Staff Assistant to provide high-level administrative support to executive leadership. This is a dynamic onsite opportunity for a polished professional with strong communication, organizational, and troubleshooting skills.
About the Opportunity:
- Onsite Only: Must be available to work full-time onsite in Vienna, VA
- Schedule: Monday–Friday
- Hours: Standard business hours (occasional flexibility may be required)
- Setting: Corporate / Executive Office
- Level of Support: Executive Leadership Team
Responsibilities:
The Staff Assistant will be responsible for:
- Managing executive calendars, scheduling meetings, and coordinating logistics
- Handling travel arrangements and processing expense reports
- Supporting departmental operations including documentation, reporting, and compliance tracking
- Acting as a liaison between internal teams, vendors, and external stakeholders
- Troubleshooting and coordinating basic IT hardware/software issues with support teams
- Drafting internal communications, reports, and presentation materials
- Supporting onboarding, asset tracking, and other administrative initiatives
Qualifications:
- 3+ years of experience in an administrative or executive assistant role
- Associate's or Bachelor's degree (or equivalent work experience)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Familiarity with basic IT troubleshooting and coordination with IT support
- Strong documentation and organizational skills
- Excellent verbal and written communication abilities
- Ability to manage confidential information with discretion
- Proven problem-solving and customer service mindset
Desired Skills:
- Experience supporting C-suite or senior executives
- Background in financial services or other regulated environments
- Exposure to ticketing systems, asset management, or business process improvement
- Strong interpersonal skills and ability to work in high-pressure environments
